Organize, manage, and access digital assets and media files across your shopping center
What is the Media Library?
The Media Library is a centralized repository where all user types can view, organize, and manage digital assets including images, logos, and promotional materials. It serves as the single source of truth for all media files used across the EyeOn Portal system.
The Media Library features advanced filtering, search capabilities, and user permission-based access controls to ensure the right users can access the appropriate media assets for their role and center assignments.
Media Library showing a grid of media assets
Key Features
Single repository for all digital media files and assets
Find assets quickly with search and category filtering
Organize assets by type: logos, images, banners, and more
Role-based access controls for different user types
Monitor which assets are being used across the system
Upload, delete, and manage multiple assets at once
Media Library Interface Overview
The Media Library provides an intuitive interface for managing digital assets:
Upload new media files to the library
- • Supports single and bulk uploads
- • Drag and drop functionality
- • Automatic file type validation
- • Progress tracking for large uploads
- • Available to all user types with appropriate permissions
Find specific assets quickly
- • Real-time search as you type
- • Searches file names and metadata
- • Advanced search filters available
- • Works across all media types
- • Case-insensitive search
Remove multiple assets at once
- • Select multiple assets for deletion
- • Confirmation required before deletion
- • Permanent removal from system
- • Available based on user permissions
- • Cannot be undone
Organize assets by various criteria
- • 'Recently added First' default sorting
- • Sort by file name alphabetically
- • Sort by file size
- • Sort by upload date
- • Sort by media type
Filter assets by category and type
- • Retailer Logos
- • Company Logos
- • Center Logos
- • Deal Images
- • Event Images
- • Blog Images
- • Misc Images
- • Retailer Featured Images
- • Banners Media
Visual grid showing all available assets
- • Thumbnail previews for images
- • File name and type information
- • Upload date and size details
- • Quick access to asset details
- • Responsive grid layout
Media Type Categories
Assets are organized into specific categories for easy management and access:
Official logos and branding for retail tenants
- • High-resolution logo files
- • Various formats (PNG, SVG, JPG)
- • Brand guidelines compliance
- • Used in retailer listings and displays
- • Updated when retailers rebrand
Corporate logos for management companies
- • Company branding assets
- • Official corporate logos
- • Management company identification
- • Used in administrative interfaces
- • Restricted access for Company/System Managers only
Shopping center branding and logos
- • Center-specific branding
- • Mall or shopping center logos
- • Location identification
- • Used in center-specific displays
- • Restricted access for System Managers only
Promotional graphics for deals and offers
- • Promotional banners and graphics
- • Deal-specific imagery
- • Marketing materials
- • Used in deal displays and kiosks
- • Regular updates for new promotions
Visual assets for events and activities
- • Event promotional graphics
- • Activity imagery
- • Seasonal decorations
- • Used in event displays and announcements
- • Temporary assets with expiration dates
Images for news articles and blog posts
- • Article header images
- • Content illustrations
- • News photography
- • Used in news and blog displays
- • Content-specific imagery
General purpose images and graphics
- • Generic graphics and icons
- • Background images
- • Decorative elements
- • Used across various displays
- • General purpose assets
Featured promotional images for retailers
- • Product showcase images
- • Featured retailer graphics
- • Promotional photography
- • Used in featured retailer displays
- • High-quality promotional content
Banner advertisements and promotional media
- • Digital banner advertisements
- • Promotional banners
- • Advertisement graphics
- • Used in banner displays and ads
- • Marketing and advertising content
User Permissions & Access Levels
Different user types have varying levels of access to media assets based on their role and center assignments.
Media Library Access:
Can view all media types except company and center logos
Can upload new media files to the library
Can delete media files they have access to
Cannot access or view company logos
Cannot access or view center logos
Can perform bulk upload and delete operations
Supported File Formats
The Media Library supports various file formats for different types of content:
JPEG/JPG
Standard image format for photos and graphics
PNG
High-quality images with transparency support
GIF
Animated images and simple graphics
SVG
Scalable vector graphics for logos and icons
WebP
Modern image format with excellent compression
Document files and presentations
DOC/DOCX
Microsoft Word documents
PPT/PPTX
Microsoft PowerPoint presentations
Best Practices
File Organization
- • Use descriptive file names that clearly identify the content
- • Organize files by media type using the category filters
- • Add relevant tags and metadata when uploading
- • Keep file sizes optimized for web display
- • Use appropriate file formats for different content types
- • Regularly clean up unused or outdated assets
Naming Conventions
- • Use consistent naming patterns across similar assets
- • Include date or version numbers for updated content
- • Use underscores or hyphens instead of spaces in file names
- • Include the retailer or center name in logo files
- • Use descriptive names that make searching easier
- • Avoid special characters that might cause issues
File Size Optimization
- • Compress images before uploading to reduce file sizes
- • Use appropriate image dimensions for their intended use
- • Consider using WebP format for better compression
- • Optimize logos as SVG when possible for scalability
- • Remove unnecessary metadata from image files
- • Use progressive JPEG for large images
Permission Management
- • Understand your access level and available media types
- • Respect permission restrictions for sensitive assets
- • Coordinate with System Managers for company/center logos
- • Use appropriate media types for different content
- • Follow company guidelines for asset usage
- • Report any access issues to administrators
Search and Discovery
- • Use the search function to quickly find specific assets
- • Filter by media type to narrow down results
- • Use descriptive tags when uploading new files
- • Sort by date to find recently added content
- • Bookmark frequently used assets for quick access
- • Use the bulk operations for managing multiple files
Ready to Manage Your Media Library?
Access the Portal CMS to organize, upload, and manage your digital assets and media files.
Access Portal CMS